Bulk actions for orders (multiselect): export, change status, etc.
In the orders list you can select multiple items and run bulk actions using multiselect. Available actions include Export, Synchronize, Orders PDF, Change status, Issue invoices, Download invoice PDFs, Mark as paid, Send to courier and Delete. Some actions have prerequisites, for example Export requires created exports and issuing invoices requires an active connection to an accounting system.
List of available bulk actions
After selecting any filtered orders you can run actions: Export, Synchronize, Orders PDF, Change status, Issue invoices, Download invoice PDFs, Mark as paid, Send to courier and Delete. Export will only appear if you have created exports in the Exports section and issuing invoices requires an active connection to the accounting system. The action to download PDFs allows obtaining either separate PDF files in a ZIP or merging into a single PDF depending on the availability of the setting.
Specifics of actions: invoices, payment, sending to Couriers and deletion
Bulk invoice issuance sends requests to the connected accounting system and works only if the integration is active. The bulk action “Mark as paid” will mark orders as paid and, where supported, changes will be sent to the eshop or accounting system. The “Send to Couriers” action opens the shipment breakdown for selected orders. On deletion the system will show a confirmation and offer the option to delete orders also directly in the eshop if permitted; an order cannot be deleted if it has a recorded invoice without first deleting that invoice.
Starting a bulk action and limits
Select the orders with multiselect and choose the desired action from the top menu. Synchronization and some other bulk calls are limited — for example bulk synchronization can be started for up to 100 orders at once. When issuing invoices in bulk, the system will skip orders that already have an invoice to avoid duplication.
How do I run a bulk action on multiple orders at once?
In the orders list, mark the desired items via multiselect and choose an action from the top menu, for example "Export", "Change status" or "Mark as paid". Confirm in the dialog and the system will process the selected orders. Some actions have a dialog with additional options such as selecting an export template or merging PDF files.
Can I bulk issue invoices for all selected orders?
Yes. The bulk action “Issue invoices” will create invoices in the connected accounting system for the selected orders. If an order already has an invoice, the system will skip it during the bulk action to avoid duplicates. This feature is available only when connected to an accounting system.
What to do before running a large bulk action, such as changing status or deleting?
Before running a large batch, verify filters, mapping of sequences and integrations with the eshop and the accounting system. When deleting, check that the selected orders do not have an invoice or other dependencies. For large operations, split processing into smaller batches due to system limits and data security.